Supplier FAQ

1. Who do I contact about becoming a Sovini supplier or contractor?

Firstly read through the ‘how to become a supplier’ page. We invite tenders for most types of work and often enter into long term partnering arrangements with suppliers and contractors for several years. We also enter into individual contracts for specific projects as the business requires.

If you feel you can supply goods and services relevant to any of the group’s businesses, you can contact us for an ‘approved supplier form’, sometimes known as a pre qualification questionnaire (PQQ). This contains a variety of questions that helps us to determine your suitability as a supplier.

If your form is accepted we will place you on the Sovini’s approved supplier list. You’ll then have the opportunity to submit a tender for any suitable contracts in the future.

2. We are only a small organisation. Do we need to take part in the tendering process?

Any organisation wishing to become a supplier or contractor for Sovini, regardless of size, must take part in the approved supplier and tender process for contracts exceeding £ 5,000. Full details are given in our Procurement Strategy.

We actively encourage local small medium enterprises (SME) to tender for contracts either directly or through sub-contract arrangements.

We recommend that you visit our website regularly to keep up to date about our business opportunities, tenders and invites to supplier days.

3. What is OJEU?

OJEU stands for the Official Journal of the European Union (previously called OJEC – the Official Journal of the European Community). This is the publication in which all contracts from the public sector which are valued above a certain financial threshold according to EU legislation must be published.

The legislation covers organisations and projects that receive public money. Organisations such as Local Authorities, NHS Trusts, Central Government Departments and Educational Establishments are all covered by the legislation. You can find out more on the OJEU website.

4. We missed the tender – can we still work with Sovini?

Generally if the tender was conducted under the Public Procurement Regulations then you cannot supply Sovini as we will normally have then entered into a formal contract or framework agreement with the successful tenders or bidders.

Occasionally, a tender process maybe disrupted which means that new bids being invited from the market. In this eventuality, the tender will be publicised on this website and the European Journal, and an opportunity to submit a tender may become available.

5. What ethical practices do you follow?

We acknowledge that our group members will only prosper in the long term if we satisfy the aspirations of our customers, suppliers, employees and local communities.

We are respectful to the wider needs of the community and local environment, addressing issues such as health, worklessness, energy efficiency, financial inclusion and value for money. Therefore we support the Chartered Institute of Purchasing and Supply’s (CIPS) code of ethical business practice and would encourage any partners or suppliers to also embrace these principles of best conduct.

6. How do I get paid for services rendered?

Firstly you must ensure that all orders you receive from Sovini are provided with a relevant purchase order.
You should send invoices to the address specified on the purchase order. To avoid delay in payment it is important that the invoice contains all the relevant information and includes a valid PO number. Non-compliant invoices may lead to a delay in payment. Our payment term is usually thirty days.

To improve the efficiency with which we process invoices, we use an electronic e-purchasing system which enables payments between our suppliers and our finance department. Advantages include faster processing, reduced postage and printing costs and an end to lost or misplaced invoices.

If you have any more questions, please email the Procurement Team: accounts.payable@sovini.co.uk